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Elements and Performance Criteria
- Identify and obtain agreement to document management procedures and standards
- Agree on purpose and scope of document management standards, including interaction with production, maintenance, logistics, sales and marketing systems
- Identify any external standards, requirements and conventions
- Agree on document control, tracking, updating and storage processes
- Write document management processes and standards and circulate to stakeholders
- Negotiate any variations
- Determine document style, standards and conventions
- Agree on document conventions and layout
- Agree on standard symbols, abbreviations
- Produce a style sheet, document model or template
- Check document style conforms to document management standards
- Circulate to stakeholders and negotiate any variations
- Implement document control strategy
- Establish mechanisms to check documents conform to the control strategy
- Arrange for staff development
- Monitor implementation of document control strategy
- Make improvements to the documentation control strategy